Enter a bill against an item receipt

When you receive a bill for items previously received and entered as an item receipt, you need to enter a bill in QuickBooks against that item receipt.

Important: If you don't enter the bill against its corresponding item receipt, the same inventory items will be received twice into QuickBooks, making these item quantities wrong.

To do this task

1. Choose Vendors > Enter Bill for Received Items.
2. In the Select Item Receipt window, click the Vendor drop-down arrow and select the vendor.
3. Select the Item Receipt which corresponds to your bill.
4. To keep the original inventory availability date, select Use item receipt date for the bill date.
5. Click OK. QuickBooks converts the item receipt into a bill.
6. Compare the information on the bill you received from the vendor to the information in the Enter Bills window and make any necessary changes.
7. If the bill includes any non-item expenses, such as freight charges or sales tax, click the Expenses tab and.
8. Save the bill.